MARINA PENINSULA COMMUNITY COUNCIL
Approved by the Interim Board of Directors on May 27, 2015
and Amended on December 9, 2015
Mission: The Marina Peninsula Community Council is a non-profit, incorporated council dedicated to crime prevention (Neighborhood Watch), emergency preparedness (Community Emergency Response Team), conservation of our natural resources, the general improvement of the quality of life of the residents and providing solutions through community awareness and collaboration.
Article I. Purpose:
The Goals and Objectives of the Marina Peninsula Community Council are as follows:
1. Protect the health and safety of neighborhood residents.
2. Support the neighborhood CERT (Community Emergency Response Team)
3. Develop and promote community spirit and unity.
4. Improve and sustain the community’s quality of life; including conservation of our natural resources
5. Secure necessary and beneficial public improvements.
6. Interact and liaison with other community organizations, local government and public agencies.
7. Establish a forum for community discussion and action as a bloc.
Article II. Definition:
The Marina Peninsula Community Council, hereinafter referred to as the “Council,” is organized as an incorporated council located within the City of Los Angeles, California. Council membership may be drawn from the area within the geographic boundaries of Washington Blvd. from the Venice Pier to Grand Canal to the north, and the area south of Washington to the Jetty, and between the Beach on the west and Grand Canal to the east. This area will hereinafter be referred to as the “Neighborhood.”
Article III. Membership:
All residents (“Residents”) 18 years of age and older living within the Neighborhood and owners of businesses or real property (“Owners”) located within the Neighborhood are eligible to become members upon payment of annual dues. The Board of Directors shall determine the amount of dues per dwelling and/or business annually. A Resident or Owner is a member if his/her dues are current. Active members shall provide a residential address, mailing address (if different), phone number, and an email address which will be utilized to contact them and for them to cast votes for elections and other Council matters. The principal of Westside Global Awareness Magnet shall be an ex officio member of the Board (exempt from dues and not eligible to vote).
Article IV. Board of Directors:
A. Description: The Board of Directors, hereinafter referred to as the “Board,” shall consist of at least five Directors. Board Members shall not be compensated for their service. The term of office for Directors shall be two years. A quorum would be a majority of the Board. Board members shall be the Officers of the Council, and shall hold one or more of the positions below and/or of such additional offices as may from time to time be created by the Board.
B. Vacancies: The Board shall fill vacancies on the board due to resignation, removal, or inability to serve. Prior to a Board meeting, a Director or Officer shall notify the President that he or she will be absent from the meeting and include the reason for the absence. In the absence of such notification, the absence is presumed to be unexcused, but if such notification is given, the absence is presumed to be excused. A vacancy may be considered to exist when a Board member is absent without excuse from three Board meetings during any calendar year. Vacancies will be filled by a motion to nominate a replacement Board Member. If such a motion passes, the Board must then approve the replacement Board member with a two-thirds vote of the Board.
C. Duties: The Board shall authorize or approve all business of the Council. It shall not at any time, or for any purpose, authorize or approve the borrowing of money or the issuance of notes or other obligations, and shall not authorize or approve contracting debts beyond the current balance of funds in the Council Treasury. The Board shall not at any time, nor in any way, involve the Council in endorsing candidates for political office, nor shall it authorize or approve any Officer or member to do so in the name of the Council. The Board shall elect the Officers of the Council.
D. Liability: Neither the Members, the Directors nor the Officers shall be personally liable for the debts, liabilities or other obligations of the Council.
Article V. Officers:
A. Positions: The Officers of the Council shall be President, Vice-President, a Secretary Treasurer and a Newsletter Coordinator. Additional Officers may be identified by the Board as deemed necessary. Under certain circumstances an Officer may hold more than one position.
President: The President shall conduct meetings of the Council and the Board and represent the Council and coordinate its affairs. The President shall coordinate all activities related to recruitment and support of Block Captains.
Vice-President: The Vice-President shall discharge the duties of the President in the absence or disability of the President, or as requested by the President or the Board, and shall become President if the post becomes vacant for any reason.
2th Vice-President: The 2th Vice-President shall act as a liaison with the Neighborhood CERT (Community Emergency Response Team).
Secretary: The Secretary shall keep the minutes of all Board and Council meetings, maintain all Council records and assume other duties as delegated by the board.
Treasurer: The Treasurer shall be responsible for all monies and properties of the Council. He or she shall be responsible for receipt and disbursement of funds and the keeping of accounts. All disbursements shall be made by checks signed by the Treasurer, President, or 1st Vice-President and subject to the prior approval of the Board, and all checks in excess of $500 must be signed by two officers, one of whom must be the President or 1st Vice-President.
B. Term of office: The terms of office for all Officers of the Council shall be two calendar years. All Officers of the Council may run for consecutive terms of office, without limit. All terms of office may be terminated prior to the conclusion of the two-year term in the event that an officer is removed from office through resignation or disqualification. Disqualification of Officers of the Council occurs when the officer no longer resides in the Council area, ceases to participate, or is found to have been guilty of misconduct.
Article VI. Elections:
By January 15 of each odd numbered year, the President shall appoint a Nominating Committee of three or more Council members to solicit nominations from the Board and the community. No less than three weeks before the elections, a call for nominees will be printed in the MPCC Newsletter. The Nominating Committee will be responsible for obtaining nominees’ permission to be placed on the slate. Any dues-paying, adult member (over the age of 18) currently residing in the Neighborhood, or owning a business in the Neighborhood may be nominated. The Nominating Committee shall prepare a ballot listing the names and a brief statement by each of the qualified candidates.
A Council meeting will be held where candidates will be given an opportunity to make brief statements to the membership and answer questions. At this meeting, any member who has paid his/her dues shall be qualified to vote. Ballots will be made available to members attending the Council meeting. A simple majority of votes cast by members who are present and those who have cast absentee ballots by email (and which were received by noon on the day before the election) shall determine any election. The newly elected Board shall assume office at the following Board meeting, or on January 15, whichever occurs earlier.
Within thirty days of the General Council meeting when the elections are held, a Board Meeting will be held at which time the newly elected Board will elect the Officers of the Council. A simple majority will determine the election. Any Board member may place a name in nomination and any board member may be elected to any office. All Officers must be members of the Board.
Article VII. Removal from Office:
Any Officer may be removed by a vote of four members of the Board at any time. Any Officer may resign at any time by giving written notice to the Board.
Any Officer or Director may be recalled at any Council meeting by a two-thirds vote of members present and eligible to vote, provided that a petition for such a recall, signed by not less than 10 Council members, has been presented to the Board. The President shall, within fifteen days after receipt of any such petition, cause a written notice to be sent to all members of the Council. This notice should advise members of the petition to recall, and call for a General Council meeting to vote on the recall, which should be held not less than ten nor more than thirty days after delivery of such notice.
Article VIII. Interim Board of Directors and Officers:
Prior to the initial election of the Board (and the Board’s election of the Officers of the Council), the Interim Board shall have all the powers and fulfill all duties and responsibilities of the Board and Officers of the Council.
Article IX. Amendment of By-Laws:
The By-Laws may be amended and changed by a motion for amendment being approved by a vote of at least four members of the Board at a meeting of either the Council or the Board.
Article X. Meetings:
The President shall call a minimum of three Board meetings and one Council meeting annually. A Board meeting shall be convened not less than one week nor more than three weeks in advance of any Council meeting. The Board shall meet upon call of the President or of a majority of the members of the Board. An agenda for a Board or Council meeting shall be posted on the Council website no less than three calendar days before the meeting. Notice of Council meetings shall be posted not less than two weeks in advance and notice of Board meetings shall be posted not less than three calendar days in advance.
Board meetings shall be open to Council members but participation in the business of the Board meetings shall be limited to Board members except at the discretion of the President. The Board reserves the right to call an Executive Session, restricted only to Board members.
All business transacted at Board meetings shall be approved by majority vote of active Board members, who are present and eligible to vote except as provided elsewhere in these By-Laws. The rules contained in Robert’s Rules of Order shall govern meetings of the Council in all cases for which they are applicable and except as modified by these By-Laws.
Board decisions may be made by e-mail vote. Any issue decided by this procedure will require approval by a majority of the Board.
The President, with the approval of the Board, shall call Council meetings. Notice of such meetings must be delivered by e-mail, mail or hand delivered to the homes of all members not less than five nor more than twenty days in advance of the meeting. All Council meetings shall be open to the general public, but non-members shall not be entitled to vote or participate in the business of the meeting except at the explicit invitation of the President
Article XI. Committees:
The Board of Directors shall have the power to form or dissolve committees by majority vote for whatever goals or objectives it deems necessary, so long as these are within the purposes and objectives of the Council. The Board shall define and approve the duties and activities of each committee. A Chairperson, who will be appointed by the Board, shall head each committee. The Chair must be an active member of the Council, and could be a member of the Board. Each Committee Chair will be expected to attend and report to the Board at each Board meeting. If the Chairperson is unable to attend, they must arrange to have a qualified committee member appear in their absence.
The terms of Committee Chairpersons and Committee members shall be the same as that of the appointing President, or if specifically job related, until that job is completed.
Article XII. Records:
All minutes, election records, and other official records of the Council shall be made available for the inspection of any member upon demand.
Article XIII. Dissolution:
In the event this Council is dissolved, any funds or property of the Council at the time of dissolution shall be donated to a community charity(s) at the Board’s discretion and with the approval of a majority of members voting at a Council meeting.